MEETING MINUTES
SCHOOL BOARD OF SANTA ROSA COUNTY
June 10 2014-9:00 AM

A. Call to Order and Roll Call
The School Board of Santa Rosa County met in regular session at 9:00 a.m. with the following members present:  Dr. Diane Scott, Chairman, Mr. Hugh Winkles, Vice-Chairman, Mrs. Jennifer Granse, and Mr. Scott Peden.  This meeting was rescheduled from June 12 to June 10.  Mrs. Diane Coleman informed the Board at the May 22 Board meeting that she would be out of town on June 10 and would be unable to attend.  Also present was Timothy S. Wyrosdick, Superintendent of Schools and Secretary and Paul R. Green, Board Attorney.
B.Pledge of Allegiance
The Chairman called the meeting to order and Superintendent Wyrosdick asked Pat McLellan, Director of Community Schools (retiring effective July 1) to lead us in the Pledge of Allegiance to the Flag and in a moment of silence.
C.Approval of Minutes
1.May 22, 2014 School Board Meeting Minutes
Motion to Approve was moved by Jenny Granse, Seconded by Scott Peden. Motion Passed by a Vote of 
4 - 0.

D.Oral Written Communications
Superintendent Wyrosdick thanked Pat McLellan, retiring Director of Community Schools, for his service to the students of Santa Rosa School District.  As everyone stood and applauded Mr. McLellan he came forward and shared his appreciation for a thirty-eight year career in Santa Rosa School District having worked for four different Superintendents.  He also acknowledged the impact his family and other heroes had on his life. 

The Superintendent also thanked Chris Wells, retiring Coordinator of SEDNET, for his service to the teachers, students, and employees of Santa Rosa School District.  Mr. Wyrosdick lead the audience in a standing ovation for Mr. Wells.  Mr. Wells thanked his colleagues and friends for their support through the years.

Mr. Wyrosdick concluded this part of the meeting with comments regarding the recent FCAT results.  He stated that our students' FCAT results show an increase of 15,16,17 points above the state average in every category; this is profound.  The test has gotten harder, more rigorous.  Superintendent Wyrosdick stated that he applauds what our teachers and administrators have done as well as the district staff who have supported them.  Dr. Scott added her praise and thanks for teachers and district staff who provided interventions that paid off.
E.Recognitions/Resolutions/Proclamations
1.The American Heart Association
Jennifer McMullen, Youth Marketing Director of the American Heart Association, shared the goals of the American Heart Association which is to reduce the number of deaths by cardiovascular disease and stroke and reduce the number of Americans affected by cardiovascular disease by twenty percent by the year 2020.  Ms. McMullen is here today to congratulate Santa Rosa School District for receiving the "Fit Friendly" work site recognition.  Studies show that a work site physical activity program that promotes a culture of fitness can reduce absenteeism, increase productivity, have lower employee turnover rates, and reduce health care costs.  Santa Rosa School District applied for the award and implemented several of the activities.  Ms. McMullen presented a plaque to the school district and also took the opportunity to express appreciation for Santa Rosa School District's support for the Jump Rope and Hoops for Heart programs.  Santa Rosa has three of the top twenty-five schools in the state.
F.Public Hearing
1.Request to Advertise for Public Hearing - 2014-2015 Student Progression Plan-Draft
The board approved advertising for a public hearing on the 2014-2015 Student Progression Plan to be held on June 26, 2014.
2.Request to Advertise for Public Hearing - SB Policy Updates
The board approved advertising for a public hearing on the School Board Policy updates to be held on June 26, 2014.
3.2014-2015 Code of Student Conduct Update
4.2014-2015 School Choice Plan Update
G.Public Forum- (Request to address the School Board regarding an item not on the agenda)
The Chairman opened the floor for the public forum and asked if anyone wanted to address the board regarding any item not on the agenda.  There was no response; the forum was closed.
Administrative Agenda
H.Approval of Agenda- Items may be pulled from the Administrative Agenda and placed under the respective Action Agenda category by request of the Board member/Superintendent
Motion to Approve was moved by Hugh Winkles, Seconded by Jenny Granse. Motion Passed by a Vote of 
4 - 0.

Board approved all Administrative Agenda items H. 1, 2, 3, 4 as submitted below.
1.Human Resource items
a.Administrative Personnel Board Agenda
b.Leaves: Without Pay, Illness In Line of Duty, Military Leave; Out-of-State Temporary Duty Requests
c.Fire and Life Safety Inspections 2013-2014
2.Curriculum/Instruction Items
a.Student Reassignment Requests
b.Suspensions June 10, 2014
c.School Volunteers
3.Financial Items
a.Budget Amendment #14/08, Bills and Payroll, and Monthly Financial Statement for April 2014
4.Administrative Operational Items
a.Facility Use Requests
b.Request for Use of Religious Venue
c.Field Trip Requests
Action Agenda
I.Administrative/Operational Recommendations- Joey Harrell, Assistant Superintendent for Administrative Services
1.Exceed the Limit 061014
Motion to Approve was moved by Hugh Winkles, Seconded by Jenny Granse. Motion Passed by a Vote of 
4 - 0.

2.2014-2015 Starting and Dismissal Times
Motion to Approve was moved by Scott Peden, Seconded by Jenny Granse. Motion Passed by a Vote of 
4 - 0.

All schools will have six minutes added to the school day.  There were minor changes to Central, Chumuckla, West Navarre Primary and West Navarre Intermediate.  This increase in instructional time will allow us to gain three additional days necessitating fewer storm days.  
3.DAG Architects Agenda Items
Motion to was moved by , Seconded by . Motion  by a Vote of  0 - 0.

The board reviewed the status of the DAG Architect construction projects.  There are no change orders at  this time. 
4.Pinder Martin Agenda Items
Motion to was moved by , Seconded by . Motion  by a Vote of  0 - 0.

The board reviewed the status of current Pinder Martin construction projects.  There are no change orders at this time. 
5.Schmidt Consulting Agenda Items
Motion to was moved by , Seconded by . Motion  by a Vote of  0 - 0.

Mr. Joe Jones, Lead Engineer with Schmidt Consulting Group presented the status of the Gulf Breeze High School HVAC Renovation.
6.Engineering Continuing Contract
Motion to Approve was moved by Scott Peden, Seconded by Hugh Winkles. Motion Passed by a Vote of 
4 - 0.

Mr. Joey Harrell, Assistant Superintendent for Administrative Services, stated that a meeting was held on May 21 to select the engineering continuing contract for the next five years.  Two engineering firms applied - Schmidt Consulting and Peterson Engineering with Schmidt Consulting being selected. 
J.Human Resource Recommendation- Lewis Lynn Assistant Superintendent for Human Resources
1.Human Resource Action Agenda
Motion to Approve was moved by Jenny Granse, Seconded by Scott Peden. Motion Passed by a Vote of 
4 - 0.

The board approved the administrative appointment of Debbie Anderson as Deputy Director of Exceptional Student Education, effective June 27, 2014.  Superintendent Wyrosdick noted that this position takes the place of an administrative position that will not be filled.
Motion to Approve was moved by Scott Peden, Seconded by Jenny Granse. Motion Passed by a Vote of 
4 - 0.

The board approved the administrative appointment of LaTonya Leeks-Shepherd as Assistant Principal at Gulf Breeze Middle School, effective June 11, 2014.
Motion to Approve was moved by Hugh Winkles, Seconded by Jenny Granse. Motion Passed by a Vote of 
4 - 0.

The board approved the administrative appointment of Kasie Windfelder, as Assistant Principal of Holley Navarre Primary School, effective June 11, 2014.
Motion to Approve was moved by Scott Peden, Seconded by Jenny Granse. Motion Passed by a Vote of 
4 - 0.

The board approved educational support and instructional job descriptions as submitted.
Motion to Approve was moved by Hugh Winkles, Seconded by Scott Peden. Motion Passed by a Vote of 
4 - 0.

The board approved the motion on action to terminate as submitted.
Motion to Approve was moved by Jenny Granse, Seconded by Hugh Winkles. Motion Passed by a Vote of 
4 - 0.

The board approved 2014-15 Administrative Personnel Recommendations as submitted.
K.Curricular and Instructions Recommendation – Bill Emerson, Assistant Superintendent for Curriculum and Instruction
1.Flight Adventure Deck Budget for 2014-2015
Motion to Approve was moved by Jenny Granse, Seconded by Scott Peden. Motion Passed by a Vote of 
4 - 0.

Superintendent Wyrosdick spoke about Flight Adventure Deck - what a phenomenal program it is for middle school students and how it benefits the school district.  The board approved the 2014-15 Flight Adventure Deck budget as presented.
2.Expulsions/Alternative Placements
Motion to Approve was moved by Scott Peden, Seconded by Jenny Granse. Motion Passed by a Vote of 
4 - 0.

The Chairman asked if anyone wanted to address the board regarding any of the alternative placements; there was no response.
3.CTE Grant - Milton Youth Academy
Motion to Approve was moved by Jenny Granse, Seconded by Scott Peden. Motion Passed by a Vote of 
4 - 0.

This new grant for Milton Youth Academy (to be used for technology) was approved as presented.
4.Title 1 Part A, Basic—Education of Disadvantaged Children and Youth Synopsis
Motion to Approve was moved by Jenny Granse, Seconded by Hugh Winkles. Motion Passed by a Vote of 
4 - 0.

The board approved Curricular and Instructional Items K. 4-5 as submitted.
5.Family Intervention Resource Services through Children’s Home Society, Inc._
Motion to Approve was moved by Jenny Granse, Seconded by Hugh Winkles. Motion Passed by a Vote of 
4 - 0.

The board approved this item with Curricular and Instructional Recommendation item K.4.
6.PSA 2014-2015 Contract
Motion to Approve was moved by Scott Peden, Seconded by Jenny Granse. Motion Passed by a Vote of 
4 - 0.

7.Student Affiliation Agreement
Motion to Approve was moved by Hugh Winkles, Seconded by Jenny Granse. Motion Passed by a Vote of 
4 - 0.

The board approved the Student Affiliation Agreement as submitted.
8.Adult Education Corrections Grant
Motion to Approve was moved by Jenny Granse, Seconded by Scott Peden. Motion Passed by a Vote of 
4 - 0.

The board approved Curricular and Instructional Items K. 8-10 as submitted.
9.Adult Education English Literacy/Civics Education
10.Adult Education and Family Literacy Grant
11.MOU with Santa Rosa County Sheriff's Office for School Resource Officers
Motion to Approve was moved by Scott Peden, Seconded by Hugh Winkles. Motion Passed by a Vote of 
4 - 0.

Superintendent Wyrosdick shared that this is our second attempt at this grant with Santa Rosa Sheriff's Office.  Nine officers would be secured through the grant to serve in secondary schools.  Memorandum of Understanding with Santa Rosa County Sheriff's Office approved as submitted.
L.Financial Recommendations – Susan McCole, Assistant Superintendent for Finance
1.Florida Blue - Payment for ProShare (Jan. 2012 - Dec. 2013)
Motion to was moved by , Seconded by . Motion  by a Vote of  0 - 0.

Karen Retherford, Human Resource Services Manager, shared that we received a check for $795,186 from Florida Blue as part of the ProShare agreement.  This is an agreement with Florida Blue that if the premium paid in is greater than the sum of claims paid out (in excess of pooling point), the profit is shared between the school district and Florida Blue. 

Superintendent Wyrosdick stated that this will help us improve our financial ratio; it is paramount that we get to three percent.  This also provides flexibility as we begin to examine benefits.  Susan McCole, Assistant Superintendent for Finance, stated that we were at 2.17% financial condition ratio; after depositing this in the general fund our financial condition ratio changed to 2.49%. 
Dr. Scott asked if our monitoring status with the state would be changed since we have shown improvement.  Ms. McCole stated that until we reach the 3% threshold we will continue to be monitored by the state.  The Superintendent emphasized how important our financial condition ratio is; we are not out of the woods yet but we are making good progress.

M.Items from Board Members
Mrs. Jenny Granse shared that she would be attending the Florida School Board Association meeting over the next two days in Tampa.
1.Santa Rosa County Value Adjustment Board
Mr. Ed Carson, Carson Construction, has agreed to serve again on the Value Adjustment Board as the resident/business owner.  Since we also need a Board member to serve, Mrs. Jenny Granse volunteered.
N.Items from Board Attorney
None.
O.Items from Superintendent
1.City of Gulf Breeze Property Easement/Joint Resolution

Mr. Ed Gray spoke regarding the flooding issue in the subdivision located along the back of school property.  The City of Gulf Breeze would like to design something that would alleviate the problem for this neighborhood as well as the high school.  It will entail construction across school grounds; mostly the practice field area and tennis courts.  This could be a joint mitigation project to submit to FEMA; it would benefit both the community and the school district.

Superintendent Wyrosdick requested approval in concept of the school board granting an easement for the City of Gulf Breeze in order to accommodate this water management project.  School Board Attorney Paul Green will work with the City of Gulf Breeze and their attorney to establish that easement.  Primarily the expense will be to the City of Gulf Breeze with the school district granting easement.  Language will have to be determined by how best to accommodate water and minimal interruption to practice fields.  Timing is important in order to submit to FEMA.



2.Agreement between the City of Gulf Breeze and School District
Due to recent floods the public tennis courts in Gulf Breeze are not usable.  This interlocal agreement (written by board attorney Paul Green) allows the community to use tennis courts at Gulf Breeze High when students are not present.  Ed Gray, former Mayor of Gulf Breeze, and Cherry Fitch, City Councilwoman, were at the meeting representing the City of Gulf Breeze.


P.Adjournment
There being no further business the meeting was adjourned.

DONE AND ORDERED IN LEGAL SESSION by the School Board of Santa Rosa County this 10th day of June, 2014 A. D.

                                                                SCHOOL BOARD OF
                                                                SANTA ROSA COUNTY



                                                                 ____________________________________
                                                                Chairman


ATTEST:



____________________________________
Superintendent of Schools