Meetings
 
MEETING MINUTES
SCHOOL BOARD OF SANTA ROSA COUNTY
January 23, 2014-6:30 PM

A. Call to Order and Roll Call
 
The School Board of Santa Rosa County met in regular session at 6:30 p.m. with the following members present:  Mrs. Diane Scott, Chairman, Mr. Hugh Winkles, Vice-Chairman, Mr. Scott Peden, Mrs. Jennifer Granse and Mrs. Diane Coleman.  Also present was Timothy S. Wyrosdick, Superintendent of Schools and Secretary and Paul R. Green, Board Attorney.
B. Pledge of Allegiance
 
The Chairman called the meeting to order and Mr. David Johnson lead us in the Pledge of Allegiance to the Flag and in a moment of silence.
C. Approval of Minutes
1. Approval of School Board Meeting Minutes of Dec. 12, 2013
 
Motion to Approve was moved by Scott Peden , Seconded by Hugh Winkles. Motion Passed by a vote of 5-0.
D. Oral Written Communications
 
Mr. Wyrosdick reminded the board members the Head Start Audit team will be here February 10th beginning at 8:30 a.m.  and will meet in the boardroom.  He invited them to attend if their schedule will allow.

Mr. Wyrosdick also shared with the board that our county has been certified as a "Safe Community."   This is a result of all of our Governmental Agencies working together and as a result of the agencies participating in the CEO roundtable meetings.
1. 2012-13 Santa Rosa School Grades
 
The Superintendent shared with the board that due to the great work of our schools, Santa Rosa was one of five districts in the state earning a grade of "A" for the 2012-2013 school year.

2. Durham Self Inspection
 
Mr. Robb Bauman, SE Regional Manager with Durham stated he wanted to share with the board that Durham has contracted with Transit Pro Logistics to conduct an independent maintenance safety audit on all our buses.  Two local inspectors have been chosen, one of which is a certified Florida bus inspector, Mr. Mike Sirsenski.  They will conduct inspections of the undercarriage of the buses including steering, brakes, engine components, a physical inspection of the body and inventory of the inside.  They started the safety inspections on January 21st. and plan to have all 247 buses inspected by the March 23rd deadline.  So far, 34 buses have been inspected and no safety problems or violations have been discovered.  The inspectors will meet with our local Durham Manager to review any findings.  The board thanked Mr. Bauman for his presentation and for Durham being pro-active about the safety of our buses.
E. Recognitions Resolutions Proclamations
1. Sunshine State Scholar 2014
 
Mr. Wes Underwood,  Coordinator of Math and Science came forward and asked Andrew Carney to come forward.  Andrew, Gulf Breeze High School is being recognized as the Santa Rosa County's top 11th grade student in the area of science, technology, engineering and mathematics, commonly known as STEM.  Andrew will represent Santa Rosa County at the 2014 Sunshine State Scholars Program in Orlando, FL in February. Andrews's parents and his mathematics teacher, Stephanie Duffy will accompany him to Orlando. 
2. ACCEL Grant Awards
 
Mr. Wes Underwood introduced Mr. Jerry Gallops with the National Defense Industrial Association (NDIA) who explained they raise funds to help students and teachers with $1,000 grants.  Santa Rosa County won six of the thirty grants awarded.   He recognized Kelly Barnes - Woodlawn Beach Middle School "Suborbital Photography;" Kathryn Moore - Holley Navarre Middle School "Multi-Rocket Launchers;"  Glenn Rutland - Holley Navarre Intermediate "STEM Lab Equipment;" Scott Erickson/Dan Schmidt - Milton High School "Build Arch Model;" Benjamin Smith - Woodlawn Beach Middle School "Construction Tools for Hands-On Geometry Learning" and Angie Willis - Milton High School - "Water Quality - How is the Water?"  
3. 2013-2014 Best Robotics Competition - Results
 
Mr. Underwood, Coordinator of Math and Science recognized Woodlawn Beach Middle School's Robotics Team for winning at the Southern Region BEST Competition at Auburn University, December 7th and 8th, 2013.
He also recognized Mrs. Shannon Farrell.  Shannon teaches Science at Woodlawn Beach Middle School and also volunteers as the lead teacher/coach for the Woodlawn Beach Middle School BEST Robotics team.  This team is comprised of 25 students who love math and science, some of whom are here tonight. 
4. Outstanding Volunteer Recognition
 
Mrs. Pam Smith, Director of Elementary Schools recognized Andrea Sullivan from Holley Navarre Primary School as the Adult winner of the State (Region One) Commissioners Volunteer of the Year.
5. 5th Grade Essay Winners
 
Ms. Pam Smith introduced Mrs. Timlin, Carolyn McLaughlin and Melanie Way from the Retired Educators Association.  On behalf of the Association, Mrs. Timlin presented the following 5th graders who won this year's essay contest with certificates and cash awards.  First Place winner was Tyler Burket who is in Mrs. Tanya Metzler's class at Pea Ridge Elementary and won $100.00.  Second place winner was Sopia Jeffries, in Mrs. Bielenda's class at Gulf Breeze Elementary winning $50.00 and Third place winner was Faith Bush, in Mrs. Paula Retzlaff's class at Chumuckla Elementary winning $25.00. 
6. GBHS Girls Volleyball
 
Mr. Buddy Hinote, Director of High Schools asked Mr. Jason Weeks, Principal of Gulf Breeze High School to come forward and help him make a presentation recognizing the Gulf Breeze High School Girls Volleyball team.  They won the Academic Team Champions for girls volleyball in class 5A.  Gulf Breeze High School girls volleyball team had the highest cumulative team GPA in class 5A with an average of 3.853.
7. PHS Girls Cross Country
 
Mr. Hinote, Director of High School asked Mr. Stephen Shell, Principal of Pace High School to come forward and help with the following presentation.  Pace High School girls cross country team had the highest cumulative team GPA in class 3A with an average of 3.962, making them the Academic Team Champions.
F. Public Hearing
1. Request to Advertise Public Hearing on Updates to School Board Policy - March 13, 2014
 
Motion to Approve was moved by Diane Coleman , Seconded by Jenny Granse. Motion Passed by a vote of 5-0.
G. Public Forum- (Request to address the School Board regarding an item not on the agenda)
 
Mr. Chris Strouse came forward.  Mr. Strouse reminded the board that as they know he has attended previous board meetings and have brought possible safety problems to the board's attention.  He informed the board that he talked with Jud Crane prior to the Christmas Break and was told that the board did not believe he was telling them the truth about not receiving proper training for his job.  He also stated that Mr. Crane told him he would never be able to work with the school district.  Mr. Strouse said he was concerned about the safety of our students and shared a story about a Gulf Breeze driver who said a student fired a fire extinguisher in her bus.  Her child could not get on or ride the bus due to the dust.  Mr. Strouse said he did not know why Transportation did not send her another bus, however he had an idea he wanted to share.  He suggested parking an extra bus in Gulf Breeze with a lock on it to be used for just such an emergency.

Mr. Strouse stated he distributed paperwork to the board last August in regards to another driver who he feels should not be allowed to drive students.  This person has been arrested and bonded.  According to Mr. Strouse, this isn't the other drivers first offense.  He doesn't understand why this driver still has his job but he can't get his back.  He stated he has a passion about the job and would like to get his job back.  He still feels monitors need to be trained on how to handle students that misbehave or have behavior problems.

Ms. Ruth Campbell, Time to Shine! The Center for Performing Arts, stated she owned several properties in Santa Rosa County, paid taxes in the county and owned a non-profit business.   She explained that she has not been allowed to send fliers home to parents informing them of her business and sited School Board Policy 9.40 Literature Distribution.  She feels her business is providing a direct benefit to students and not allowing her to send her brochures home is a grave injustice.  She isn't selling anything, only providing a healthy environment for students to learn fine arts.  She sited instances where a violin teacher and another studio distributed their information to students.  Whether these businesses went through the proper channels is unclear, but her requests have been denied.  She feels parents should be made aware of all programs that are available for their children.  She also invited the board and superintendent to visit "Time to Shine."

Ms. Rachael Riyes came forward explaining she is the parent of a child whose school uses corporal punishment.  She said she notifies the principal each year that she doesn't want corporal punishment used on her child.  She stated that no other employee can legally spank children, such as police officers, juvenile or foster care parents.  Santa Rosa is one of the last Florida districts to still use this type of punishment.  She pointed out that some schools are using programs that help promote good behavior and she would like to see all the schools use them.

Mr. James McNulty, Floridians Against Corporal Punishment in Public School came forward to address the board.  He distributed a letter to the Superintendent and Board Members urging the board to consider a ban on corporal punishment of students in the Santa Rosa County School District.

47 Florida counties have outlawed physical force against public school students as well as 31 States, Washington D.C. and Puerto Rico.  He stated no national education, mental health, legal or medical organizations support hitting school students.  He feels the district is in jeopardy of legal liability.  He sited incidents from Kindergarten through High School where children have been paddled.  He began to express his concern that a male coach, teacher or administrator may be allowed to paddle (assault) female students and that we may be physically and emotionally exploding our students.  Mr. Wyrosdick insisted that he stop his presentation when he alluded to the idea that some teachers may actually get some type of satisfaction.  Mr. McNulty asked that the record show he was stopped at this point from continuing his presentation. 




Administrative Agenda
H. Approval of Agenda- Items may be pulled from the Administrative Agenda and placed under the respective Action Agenda category by request of the Board member/Superintendent
 
Motion to Approve was moved by Jenny Granse , Seconded by Hugh Winkles. Motion Passed  by a vote of 5-0.
 
The board approved the Administrative Agenda Items 1,2,3, and 4 as follows:
1. Human Resource Items
a. Administrative Personnel Board Agenda
b. Without Pay, Illness In Line Of Duty, Military Leave; Out-Of-State Temporary Duty Requests
c. Ed Support Substitute List
2. Curriculum/Instruction Items
a. Student Reassignments/Transfer Requests
b. Suspensions
c. School Volunteers
d. School Business Partnerships
3. Financial Items
a. Budget Amendment #14/03
b. Monthly Financial Statement - Nov. 2013
c. Bills and Payroll - Nov. 2013
4. Administrative Operational Items
a. Facility Use Requests
b. Change of Venue
c. Field Trip Requests
Action Agenda
I. Administrative/Operational Recommendations- Joey Harrell, Assistant Superintendent for Administrative Services
1. Surplus 012314
 
Motion to Approve was moved by Scott Peden , Seconded by Hugh Winkles. Motion Passed by a vote of 5-0.
2. Food Service Quarterly Report 012314
 
Leslie Bell, Sodexo came forward and presented the Food Service Quarterly Report.  She began with a focus on community events.  Sodexo and Santa Rosa County Schools hosted a "Chopped Competition" at Milton High School and invited the community to attend and bring a food donation for the Manna Food Bank.  She showed pictures of the event with their celebrity Chef Ernest from the Food Network.  Enough food was donated to feed over 600 people.  Sodexo donated one dollar for every can of food that was donated.  She expressed appreciation to Superintendent Tim Wyrosdick, Santa Rosa County Sheriff Wendell Hall, and Florida State Rep District 3 Doug Bronson for participating in the competition.  Central School won the dessert competition among area high school culinary students.  The next scheduled Community event will be the Future Chef Competition scheduled for March 27, 2014 at Bennett C. Russell Elementary School.  Students will be asked to submit recipes for healthy sandwiches.

Tracy Cooper, shared with the board the Nutrislice Interactive Digital Signage.  Parents, students and teachers can access menus via the internet.  They can also see pictures of food items which includes ingredients, serving size, calories, fat and allergy information.  This information will be helpful to teachers and nurses.  Ms. Cooper also noted the menu information is available in a number of ways, such as online, smartphone application, & e-mail.  Students can text in letting Sodexo know what they thought of their lunch, rating it either 1. Loved it, 2. It was okay, 3. Didn't like it.  These results will be stored for future analysis.

The board thanked them for their presentation and thought this was a wonderful way to communicate with our parents and students.
 
3. DAG Architects Agenda Items
 
The board reviewed the status of DAG Architects current construction projects.
4. Pinder Martin Agenda Items
 
Motion to Approve was moved by Hugh Winkles , Seconded by Jenny Granse. Motion Passed by a vote of 5-0.
 
The board approved the following Change Order:
Gulf Breeze High School Softball and Baseball Field Houses
Credit Change Order for over excavation     Deduct $1490.00

-
 
Motion to Approve was moved by Diane Coleman , Seconded by Hugh Winkles. Motion Passed by a vote of 5-0.
 
The board approved the following Final Construction Payment contingent upon completion of the punch list and receipt of close out documents.

Gulf Breeze High School Softball and Baseball Field Houses
A. E. New Jr., Inc.                      $153,130.02
Pinder-Martin Associates, Inc.    $    2,504.00

The board reviewed the status of Pinder Martin current construction projects.
5. Schmidt Consulting Agenda Items
 
Motion to Approve was moved by Diane Coleman , Seconded by Jenny Granse. Motion Passed by a vote of 5-0.
 
Mr. Harrell introduced Joe Jones, Lead Engineer from Schmidt.  Mr. Harrell and Mr. Jones both discussed the need for the roof top HVAC units to be replaced at Gulf Breeze High School.   Plant life on the current units is approximately 30 years.  The units on the original buildings are approaching 25-30 years old.  Mr. Harrell also mentioned that when we have a hurricane come through, the rooftop units are especially prone to damage and cause major damage to the existing roof.    Mr. Jones shared with the board that several different systems were looked at such as air and water cooled systems and the Geo Thermo systems.  They did not look into the DX systems because the equipment has to be installed rooftop and that is what they are trying to get away from.

He explained that there are guidelines to use depending on the square footage you are trying to cool or heat.  The break line for a chiller system is 125,000 sq. ft and up.  It is estimated with current energy costs, a chiller system will save the school approximately $100,000 in utility costs per year.  These systems have remote controls that will allow us to monitor their usage and know when there is a problem.

Mr. Winkles asked for clarification on the phases and units that would be installed.  Mr. Jones explained that it will be installed in three phases.  Phase I includes a 150T unit which will handle 35,000 sq. ft. (Math, Science and Library).  Phase II adds two chillers which will cover 65,000 sq. ft. (classrooms & front office) and Phase III will be renovation of the locker rooms, gymnasium and band rooms.  Total of all phases will be $7.6 Million overall.  This calculates into approximately $56.00 per sq. ft. versus $53.00 per sq. ft. for brand new construction/installation of chillers.

Dr.  Scott asked what the possibility was of extending the chiller system to the middle and elementary school.  Mr. Harrell said they can do that and probably would when needed.

Scott Peden asked about maintaining the chiller system once it is operational and whether there is anything on the roof after they finish.  Mr. Jones said nothing with movable parts is on the roof and Mr. Harrell explained that we are currently maintaining the chiller at Milton High School.  That system is going on 25 years old and he feels our maintenance people are up to taking care of a chiller system at Gulf Breeze High School.  Mrs. Coleman asked if we have the same situation at Pace High School.  Mr. Harrell confirmed that we do and at some point we will probably would look at replacing theirs with a chiller system.  

Mr. Harrell explained that we are not were we were at one time on our utility use, although we aren't on the bottom.  We will consider these system on any new construction we start.  He acknowledged this is a big project and we are stepping out of the box on it, but he has a lot of people around him that he trusts and believes this is the direction we need to go in.
 
6. Direct Purchasing Change Orders
 
Motion to Approve was moved by Scott Peden , Seconded by Jenny Granse. Motion Passed by a vote of 5-0.
J. Human Resource Recommendation- Lewis Lynn Assistant Superintendent for Human Resources
1. Human Resource Action Agenda
 
Motion to Approve was moved by Hugh Winkles , Seconded by Jenny Granse. Motion Passed by a vote of 5-0.
 
The board approved the revised job description for Coordinator of Literacy as submitted.
 
Motion to Approve was moved by Jenny Granse , Seconded by Diane Coleman. Motion Passed by a vote of 5-0.
 
Mr. Lynn came forward and shared with the board the administrative salary placement schedule was approved at the December board meeting, however it has been discovered that it contained a simple mistake that has been caught and hasn't affected any salaries.  He explained that $800 was inadvertently added twice.  The new schedule they have now has been corrected. No more funds than were originally approved have been used. 
 
Motion to Approve was moved by Jenny Granse , Seconded by Diane Coleman. Motion Passed by a vote of 5-0.
 
Unapproved employee leaves as submitted.
 
Motion to Approve was moved by Hugh Winkles , Seconded by Scott Peden. Motion Passed by a vote of 5-0.
 
The board approved the employee disciplinary action as submitted.
 
Motion to Approve was moved by Jenny Granse , Seconded by Diane Coleman. Motion Passed by a vote of 5-0.
 
The board approved the miscellaneous salary schedule/schedule of fees as presented.
K. Curricular and Instructions Recommendation – Bill Emerson, Assistant Superintendent for Curriculum and Instruction
1. Early Terminations
 
Motion to Approve was moved by Jenny Granse , Seconded by Diane Coleman. Motion Passed by a vote of 5-0.
 
The board approved the students early termination of expulsions as recommended.
2. Alternative Placements - Jan. 23, 2014
 
Motion to Approve was moved by Jenny Granse , Seconded by Scott Peden. Motion Passed by a vote of 5-0.
3. SIG Grant 1003 (a)
 
Motion to Approve was moved by Jenny Granse , Seconded by Scott Peden. Motion Passed by a vote of 5-0.
4. Immigrant Grant
 
Motion to Approve was moved by Diane Coleman , Seconded by Jenny Granse. Motion Passed by a vote of 5-0.
5. Title III Grant
 
Motion to Approve was moved by Jenny Granse , Seconded by Hugh Winkles. Motion Passed by a vote of 5-0.
6. Food Allergies Policy & Guidelines Manual
 
Motion to Approve was moved by Hugh Winkles , Seconded by Diane Coleman. Motion Passed by a vote of 4-1.
 
Mr. Wyrosdick explained this manual is multifaceted and is our attempt to protect students who have peanut and tree nut allergies.  We have seen an alarming increase in situations and need a manual to coordinate everyone involved and cover what we are already doing.    This document is a result of a exhaustive process.  The process of taking care of our students requires everyone being involved, administrators, teachers, food service, bus drivers and custodians.   The Superintendent stated this document will be in constant revision as we strengthen it and make it work for our students.   When we are faced with audits or litigation, we are always asked if we have a manual and if we are following it.

Mrs. Granse asked if we have health techs in every school now.  Mr. Wyrosdick confirmed that we do.  She was concerned about the section on Epipens.

Mr. Peden stated this is a very large document and he was wondering if we could table it and get 30 days to have more time to clarify some of the things in it.  He feels as though this could be a life or death manual.    Dr. Scott mentioned that if it is approved this evening, we can bring it back to the board and see how well it is working.

Mr. Winkles stated this manual is very intense now compared to what it was years ago.  Diabetes, asthma and allergies are more prominent and we have produced this manual in an attempt to protect our students.    

The Superintendent shared that we will bring it back to the board with feedback as we roll it out to the schools.

Mr. Peden voted against the recommendation.
7. SRC ESE Policies & Procedures
 
Motion to Approve was moved by Jenny Granse , Seconded by Hugh Winkles. Motion Passed by a vote of 5-0.
8. Private Instructional Provider Access Agreement & Procedures
 
Motion to Approve was moved by Diane Coleman , Seconded by Scott Peden. Motion Passed by a vote of 5-0.
 
Mr. Wyrosdick brought to the board's attention that although the detail sheet stated that this item did not require legal review, Mr. Green worked extensively with district administrators on the preparation of this policy. He explained that the legislation was very vague and it was left up to the school districts to write their policy.  It will continue to require review and updates.
9. High School Spring Athletic Schedules
 
Motion to Approve was moved by Jenny Granse , Seconded by Diane Coleman. Motion Passed by a vote of 5-0.
10. Early Head Start/Head Start Monthly Report for December 2013-Review Only
 
The board reviewed the December, 2013 Early Head Start/Head Start Monthly Report.
L. Financial Recommendations – Susan McCole, Assistant Superintendent for Administrative Services
 
None
M. Items from Board Members
 
Mrs. Coleman shared with everyone that she enjoyed reading to students this past week and enjoyed breakfast with the Superintendent and teachers this week.

Mr. Peden attended the Joint Security Task Force meeting and reviewed the lock down incident we had at one of our high schools.  All county law enforcement and school officials were in attendance.  Bottom line he said was that law enforcement and school administrators were working together to improve things and making changes when needed.
1. 27th Annual Day in the Legislature
 
After some discussion among board members, Dr. Scott said she was planning on attending the FSBA 27th Annual Day in the Legislature and would need room reservations.

Dr. Scott shared with the board the Gifted Task Force began meeting today.  They plan to bring a plan back to the board in the Spring.

N. Items from Board Attorney
 
None
O. Items from Superintendent
 
None
P. Adjournment
 
There being no further business the meeting was adjourned.

            DONE AND ORDERED IN LEGAL SESSION by the School Board of Santa Rosa County this 23rd day of January, 2014. 


                                                                  SCHOOL BOARD OF
                                                                  SANTA ROSA COUNTY


                                                                  ___________________________________
                                                                  Chairman


ATTEST:



__________________________________
Superintendent and Secretary