The School Board of Santa Rosa County met in regular session at 9:00 a.m. with the following members resent:  Mr. Hugh Winkles, Chairman; Dr. Diane Scott, Mr. Scott Peden and Mrs. Carol Boston.  Mrs. Granse was not in attendance due to her husband's medical procedure scheduled for this morning.  Also present was Timothy S. Wyrosdick, Superintendent of Schools and Secretary and Paul R. Green, Board Attorney.

Mrs. Jennifer McMullen of the American Heart Association came forward to recognize two of our schools for their participation in American Heart Association's fund raising.

Mrs. McMullen was excited about the partnership the school system has with the American Heart Association.  Last year the school district raised $98,000 through the Jump Rope for Heart program.  She announced that two of our elementary schools were in the top 10 schools in the State of Florida in the amount of money they raised in their Jump Rope for Heart.  She asked Warren Stevens, Principal of Gulf Breeze Elementary School to come forward to accept 

their plaque. GBE was rated number 9 in the State of Florida in terms of the amount of funds they were able to raise.  S. S. Dixon Primary raised $25,800 and they were rated number 5 in the State of Florida.  Mrs. McMullen gave their plaque to Mrs. April Martin to take to the school.

Mr. Wyrosdick thanked her for coming this morning and told her is always welcome to join us.

Mr. Wyrosdick asked Mr. Stan Nichols, SRC Tax Collector to come forward and while he was making his way up to the podium, Mr. Wyrosdick said he would like to thank him for his dedication to the Kids Tag Art program.  Mr. Nichols explained this is the 2nd year of the program where 5th graders compete in designing car tags.  This program raises money and puts it right back into the classroom.  They were able to raise $3,000 in sales and received $13,000 from sponsors.   He wanted to thank all their sponsors for their assistance, especially Milton Chevy and Gibson & Jarvis Accounting.  Each art teacher will be receiving $660 to use in their classroom.  Mr. Nichols displayed the tags at various locations in the county, such as the Arts Festival, Riverwalk and other building to bring awareness of the program to the public.  At the end of the year, they have a banquet called "Awards of Distinction" were they celebrate and the students are giving a certificate.  In addition to the sponsors, Mr. Nichols thanked Mrs. Toni New, Art Coordinator who helps them put this together and also his staff.  He couldn't do this without their help.

Mr. Wyrosdick thanked him for presenting the tags and the presentation of a $9,200 check to the district. 

The Chairman opened the floor for the public forum and asked if anyone waned to address the board regarding any item not on the agenda.  There was no response and the forum was closed.

The Board approved the Administrative Agenda Items H. 1 ,2, and 3 as submitted.

Mr. Sport, ABM (formally Southern Management) came forward to present their quarterly report.

He began by stating this has been a busy summer for them.  He wanted to recognize three schools, Gulf Breeze Middle, Gulf Breeze High and Holley Navarre Middle.  They ran into trouble with the construction going on at these schools and getting the cafeteria's ready in time for school to start.  Some of the teams that worked on these schools worked 6-7 days a week to accomplish the task and have the schools ready for school to start.  

Mr. Sport reviewed the scores the administrators gave them which averaged 3.25 at the Pre-K, Elementary, Intermediate and Middle schools.  The average at the High Schools and Vocational were 3.50.  Their summer cleaning includes carpet extraction, deep cleaning bathrooms and classrooms and stripping and re-waxing VCT tile floors.  They used 400 five gallon pails of wax throughout the district.  ABM completed all the work on the gym floors and they turned out nice.

Mr. Sport recognized two of their employees, Kenny Wilson, Avalon Middle School as their Home Stand Hero and Bruce Hopkins, Sims Middle School as the Employee of the Quarter.

He asked if there were any questions.  Mr. Winkles and Mr. Wyrosdick both expressed their appreciation to Mr. Sport for the good job they did over the summer.

The board approved the following Change Order:

Gulf Breeze Middle School Kitchen/Cafeteria

Upsize new water lines and associated items and add shut off value in order to be able to

eliminate two (2) existing underground water lines presently servicing the school. Add $1,548.00 

The board approved the following final payments for Hobbs Middle School Kitchen/Cafeteria subject to completion of all punch list items and receipt of close-out items and As Built Drawings.

A. E. New, Jr., Inc.$102,628.64

Pinder-Martin Associates, Inc. $2,355.62          

Mr. Jones reported that the GBHS HVAC Renovation Phase II is complete and the system is up and running.  The contractor has moved out of the building and is in the process of addressing a few punchlist items.   

Mr. Wyrosdick asked Mr. Jones to address a concern that was brought to his attention recently about the system being exposed to salt air.  He responded by telling him the system is Seacoast equipment.  It is build with stainless steel construction, the coils have a protective coating and

the other components have been painted with powder coat.

The board approved the following change orders decreasing the projects payable below to the appropriate contractor by the amounts shown.  These decreases are to reflect recent payments made to suppliers and the associated tax savings acquired through direct purchasing.

*Gulf Breeze Middle School - Kitchen/Cafeteria

    A. E. New, Jr.

    $34,889.30

*Gulf Breeze High School - Chiller Plant Phase II

    A. E. New, Jr.

    $18,002.41

*Hobbs - Kitchen/Cafeteria/Bus Ramp/Parking

    A. E. New, Jr.

    $114,415.11

*King Middle School - Kitchen/Cafeteria

     A. E. New Jr.

    $115,055.72

*Navarre High School - Technology Lab

    A. E. New Jr.

    $56,159.22    

Mr. Wyrosdick thanked Linda Novota for her service to our district.  ESE Director is a tough job and he wanted her to know that we appreciate her.  Mrs. Novota is retiring soon therefore, he and Mr. Emerson have interviewed candidates for the position and are ready to make a recommendation.

The board approved Ms. Debbie Anderson as the Director of ESE, effective October 1, 2015. 

Pam Smith, Coordinator of Risk Management and Benefits told the board that she would be bringing the 2016 renewal recommendations from the District Insurance Committee to them at the September board meeting.  She has also asked Godfrey/Downs, our self-funded insurance consultants to present an update on our fund status at the September 22, 2015 meeting.

As this is our first year under the self-funded platform, our plan is not considered a "mature plan."  We must have 12 months of data under the new plan in order to be classified as a "mature plan."  Due to this status we are unable to finalize our Stop Loss insurance renewal any earlier than 120 days out from the new plan year.  Because of this time line, final renewal recommendations will not be made to the Board until September 22, 2015.

Mrs. Smith distributed the last updated figures from our plans operating expenses and claims data as of June 30, 2015.  Looking at the Medical and Rx Experience, our Loss Ratio is about  7% above ideal, however we are on projection to fall below maximum costs funded for in our 2015 plan year  The data we will have available in late August will give us cost projections needed to make recommendations for next year.

Our district Self-Funded sub-committee and our district Insurance Committee will both work with

Mike Carraway, Fisher Brown Insurance Agent, Jay Miniati, Actuarial Services, Florida Blue and providers,  and Godfrey/Downs.   On September 22nd - Godfrey/Downs will present to the School Board and a recommendation will be presented regarding the 2016 renewal.

Mr. Hinote corrected his memo informing the board the figure he mentioned in his memo did not include 50% of the K-9 Unit that we are responsible for.  The correct figure is $329,080.93.  This is paid using Safe Schools dollars.  Mrs. Boston asked if we had two resource officers at Milton High School and Mr. Wyrosdick told her we did.  We are trying to be pro-active by adding an officer so that he can be trained.  The school district is responsible for 50% for 9 months of the resource officers annual salary.

Mrs. Boston stated she thought we were off to a good start this year.  Dr. Scott reported that she didn't receive any calls and offered kudos to both the Transportation Dept. and our staff.

Mr. Winkles also commented that he didn't receive any calls or e-mails.  He offered congratulations and his appreciation to Transportation and staff. 

Mr. Green distributed an agreement between The School Board of Santa Rosa County, Florida and Sinclair Communications, LLC DBA WEAR TV/WFGX for the board to review.  He explained that this agreement is a little different from what we have used previously but the substance was the same and it is a blend of the agreement we have used before and the one that Escambia County School Board uses.  The agreement is for three years but will be brought back to the board for approval on an annual basis.Sinclair agreement televising games,  Mr. Green asked the board to approve giving Mr. Wyrosdick the authority to sign the agreement on behalf of the board.

The board approved the agreement between The School Board of Santa Rosa County, Florida and Sinclair Communications, LLC DBA WEAR RV/WFGX as submitted and they approved Mr. Wyrosdick signing the agreement on the district's behalf.

Mr. Wyrosdick shared with the board that as of yesterday we were 280 students over what we were expecting.  We will continue to watch the numbers carefully through next week and make appropriate changes as needed to accommodate the students.

He also shared that Mr. Harrell has been working on growth management and is ready to schedule a workshop with the board to share the tools he has developed to help us calculate growth.  Mr. Wyrosdick would like to schedule a workshop immediately after the Oct. 22, 2015 9:00 a.m. school board meeting. 

The board was in agreement they would reconvene for a Growth Management workshop at the conclusion of the Oct. 22 school board meeting. 

There being no further business the meeting was adjourned.

DONE AND ORDERED IN LEGAL SESSION BY THE School Board of Santa Rosa County this 20th day of August, 2015 A.D. 

                                                                     SCHOOL BOARD OF

                                                                     SANTA ROSA COUNTY

                                                                     ______________________________

                                                                      Chairman

ATTEST:

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Superintendent of Schools